Privacy Policy

1. Information We Collect

We may collect the following types of information:

a) Personal Information

• Name, date of birth, gender, nationality
• Contact details: email address, phone number, postal address
• Academic records and qualifications
• Identity documents (for admission and verification purposes)
• Photograph
• Financial information (for fee payment and scholarship purposes)

b) Automatically Collected Information

• IP address, browser type, and operating system
• Pages visited, time spent on pages, and referring URLs
• Cookie data and session information

2. How We Use Your Information

We use your personal information for the following purposes:

• Processing admission applications and enrolment
• Communicating information about programmes, events, and university news
• Managing academic records and student services
• Processing fee payments and financial aid
• Compliance with legal and regulatory requirements
• Improving our website and services based on usage analytics
• Responding to enquiries, feedback, and grievances
• Sending important administrative notices

3. Cookies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us understand how visitors interact with our site. You may disable cookies through your browser settings; however, doing so may limit certain features of the website.

We use strictly necessary cookies (for website functionality), analytical cookies (to understand user behaviour), and preference cookies (to remember your settings). We do not use cookies to collect sensitive personal information.

4. Disclosure of Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

• Regulatory & Government Bodies: UGC, AICTE, BCI, State Government, NAAC, and other bodies as required by law
• Service Providers: Trusted vendors providing IT, payment, communication, or printing services under strict confidentiality agreements
• Academic Partners: Universities, institutions, or companies for collaborative programmes or placements, with your knowledge
• Legal Requirements: When disclosure is required by a court order or applicable law

5. Data Security

We implement appropriate technical and organisational security measures to protect your personal data against accidental loss, unauthorised access, alteration, or disclosure. These measures include secure servers, encrypted data transmission (HTTPS/SSL), access controls, and regular security reviews. While we strive to protect your information, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

6. Retention of Data

We retain personal data for as long as necessary for the purposes described in this Policy, and as required by applicable laws and regulations. Academic records of enrolled students are retained permanently as per University regulations. Enquiry and application data from non-enrolled applicants may be retained for up to 2 years.

7. Your Rights

Subject to applicable law, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your data (subject to legal retention obligations)
• Withdraw consent for marketing communications at any time
• Lodge a complaint with the relevant data protection authority

To exercise any of these rights, please write to us at [email protected].

8. Third-Party Websites

Our website may contain links to third-party websites. This Privacy Policy applies solely to information collected on our website. We are not responsible for the privacy practices of third-party websites and encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately and we will take steps to delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The revised policy will be posted on this page with an updated date. We encourage you to review this page periodically for any changes. Continued use of the website after changes are posted constitutes your acceptance of the revised policy.

Contact — Data Privacy Officer

If you have any questions or concerns about this Privacy Policy or our data practices, please contact:
Registrar, JG University
Near Bhavnagar Chockdi, Village-Dahegam, Taluka-Dascroi, Ahmedabad – 382 315, Gujarat
Email: [email protected]  |  Phone: +91 7567756758/59